Statement to Customers and Partners Regarding COVID-19

With the rapid spread of the new Coronavirus (COVID-19), our number one priority is the health and safety of our employees, partners and customers.

Our facilities are 100 percent operational and we have long prepared for the possibility of a pandemic within our overall business continuity plan to ensure we can maintain this service level, while ensuring the health and safety of all that interact with our facilities.

We are closely monitoring the spread of COVID-19 and are following the recommendations of global and local public health authorities in all regions in which we operate. We will continue to provide updates as the situation develops.

An overview of the safety precautions we are implementing to protect employees, customers and partners and ensure business continuity can be found below.

Customer, partner and employee health and safety:

  • We are significantly boosting safety protocols across our data centers and offices globally, including implementing critical sanitary measures and additional specialized training to prepare for a possible pandemic
  • We are increasing the communications with and screening of customers, partners and employees to ensure they only enter our data centers if they have not traveled to impacted areas, as defined by the Centers for Disease Control and World Health Organization, within the past 14 days and are symptom-free
  • We are deferring all non-essential travel, transitioning to a minimum critical onsite staff level in data centers in markets which have been designated by the CDC as Level 1 – Limited Community Transmission or higher and providing other employees with the option of working from home to maintain service continuity
  • We are leveraging our data center infrastructure management capabilities to extend remote monitoring and management capabilities to enable our customers, partners and team members to work remotely in a fully productive way

Business continuity

  • SD Data Center’s Melbourne facility is equipped with the supplies to ensure full business operations if remote operation becomes necessary
  • We regularly engage our critical suppliers to confirm their Pandemic Response plans and have reviewed their capacity to provide service continuity

Customers may contact SD Data Center personnel at 321-610-5900 or via e-mail [email protected]

Frequently Asked Questions

  • In the event that an individual is or becomes symptomatic on site, SD Data Center has defined protocols which include isolating the individual in a pre-defined area, notifying management and assisting the individual to leave the site and seek medical attention immediately.
  • In addition, the site teams have identified an exit path from the isolation area designed to minimize exposure to others while exiting symptomatic persons from the site. Once a person has been removed from the site, a thorough cleaning of the isolation area, exit path and other areas where the person may have traveled will be performed.
  • SD Data Center’s site management will advise the main point of contact for the customer or supplier be informed of the incident.
  • We also expect our customers and vendors to proactively reach out to SD Data Center’s site management team should they become aware of a suspected COVID-19 case or are aware of an employee or vendor who may have been in contact with another party who tested positive for COVID-19 where permissible.
  • If site management becomes aware that a person who visited a particular facility has tested positive (through testing or self-reporting) for COVID-19, the site team will issue an Advisory Notice to all impacted customers.
  • We then commence our deep cleaning and disinfection protocols, which may include engaging our retained industrial hygienist and specialty COVID-19 restorative cleaning provider for the common public areas of the facilities and for non-customer leased production areas. The U.S. Centers of Disease Controls (CDC) recommends “to close off areas used by the ill persons and wait as long as practical before beginning cleaning and disinfection…for a period up to 24-hours” before commencing cleaning and disinfection. We recommend customers follow CDC guidance and direct their employees to work remotely where practicable upon receiving notification of a confirmed case and while we complete cleaning.
  • The evacuation would not be a fire drill but would be orderly and controlled, giving teams time to conduct tasks needed for their operations.
  • After disinfecting has completed and the evacuation period expires, we will then send an “all clear” notice (which may come anywhere between 24-48 hours after case identification.
  • Unless directed by government or health agency authorities to close the facility during cleaning, the facility will remain open to all permanent badge holders and access readers. As the purpose of evacuation is to allow dissipation of any virus particles to ensure the building is safe for the cleaning crew to come in, we discourage anyone from entering the building during the evacuation/cleaning phase until we announce it is safe to re-occupy the building.
  • We are recommending only essential personnel who have been tested or have not entered the facility within the past 14 days and have not exhibited any flu-like symptoms re-enter the facility. Customers are asked to coordinate access for their essential personnel in advance with site management to ensure minimal disruption. SD Data Center will commence a minimum rotational staff program, leveraging in-market resources who have not visited this facility within the past 14 days.
  • In confirmed cases, we will implement a deep cleaning per CDC and other public health guidelines.
  • If we are alerted to a case of COVID-19 at one of our facilities, SD Data Center will immediately work with all parties involved, including the relevant local public health authorities, where appropriate, to obtain the facts and confirm guidance on steps to be implemented. By way of example, the company may undertake additional cleaning and disinfecting protocol of the common areas that the infected individual may have visited.
  • If a facility requires additional cleaning and disinfection per CDC or other city or state authority guidelines, this will be completed after the recommended waiting periods by a specialty cleaning vendor to augment cleaning protocols where needed.
  • We will execute a non-spray, cloth applied disinfection process. We will focus on high touch / high traffic areas including door handles, rails, and non-electrical equipment panels.
  • Touch screens and touch pads will be cleaned and disinfected, if required. Given this equipment’s potential sensitivity, an alternative method (i.e., waiting over a period of time) may be used, when a label is placed on the screen that shows “off limits – do not use until after MM DD”. The intent is that the touch screen or pad will be off limits for a prescribed period of time to prevent transmitting the virus from surface contact. If the touch screen or pad needs to be used immediately, it will be cleaned and disinfected following methodology to be executed by the contractor and under approval and direct supervision by SD Data Center personnel and third-party consultants (via on-site or video oversight.
  • SD Data Center will not clean any customer equipment in the computer rooms.
  • Upon completion of cleaning from specialist disinfection companies and/or clearance from local governmental agencies, if involved, SD Data Center Operations will communicate an “all-clear”. We are recommending only essential personnel who have been tested or have not entered the facility in the past 14 days with no flu-like symptoms re-enter the facility. All persons entering the data center will be asked to undergo verbal screening procedures by SD Data Center.
  • Customers are asked to coordinate access for their essential personnel with site management in advance to ensure minimal disruption. SD Data Center will commence either a minimum rotational staff program or a temporary dispatch model leveraging local contract resources or personnel who have been tested negative until all staff have been medically cleared.
  • Shelter in place orders vary by location, but generally as a provider of services necessary to maintaining the operations of “essential businesses” and individuals and entities performing “essential activities”, SD Data Center’s staffing decisions have not directly been affected by the shelter in place orders issued to date. We will continue to ensure our facilities have adequate staffing levels to maintain ongoing operations at all times.
  • Staffing and work schedules have been adjusted to maintain operational continuity. We urge all customers to suspend all non-essential work and restrict access to critical personnel only.
  • Our business continuity planning includes running our sites with minimal staff and we are preparing for this should we need to institute this plan through remote monitoring of BMS systems and security systems, and dispatch only.
  • SD Data Center does not anticipate this will occur as a long-term response and we will only close down the data center if mandated by authorities. If this does occur, we have plans in place to ensure continuity of services.
  • SD Data Center is able to monitor security infrastructure remotely and has already established a monitoring platform to do so if the need arises. In the unlikely event that we have to operate a site without staff, existing badges and passes would continue to work; new visitor badges and passes would be processed from other unaffected sites if needed.
  • In this scenario, security alarms will be monitored remotely and a dispatch model utilized to respond to those alarms requiring a physical response at the site of the alarm.

Customers may contact SD Data Center personnel at 321-610-5900 or via e-mail [email protected]

8635 Holiday Springs Road, Melbourne, FL 32940 • +1 321-610-5900 • +1 844-610-5900 • [email protected][email protected]

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